Masterclass organiser resources

After contacting us, you will be assigned a main contact within the Masterclass Team who will arrange an initial discussion with you. This meeting will cover the specific requirements of your Masterclass series, and you will also be directed to read the Guide for new Masterclass Organisers. We encourage you to continue to liaise with your main contact, but please note that the wider Masterclass team can also be contacted by emailing masterclasses@ri.ac.uk. 

After the initial discussion, and before every series you run, you will be sent a personalised link to several essential forms we need you to complete. These are:

• Series details form: usually sent to the person doing the majority of the administration for your series, we will ask you for information on your upcoming plans - dates and times, venue(s), age(s) of students, etc. Give your best estimate if you don't yet know all the details, and update us on any changes.
• Organiser Agreement form: A representative from every organisation involved in running your series will be sent a link to complete the form on behalf of their organisation. If they need to pass this on to another person in their organisation, please let us know. 

The Organiser Agreement includes:

• The organisation having suitable safeguarding, data protection and health and safety policies and procedures in place to cover the Masterclasses, including training and insurance where applicable
• An agreement to return the end of series report form, including anonymised demographic data and feedback where possible
• Any marketing will be in line with the Ri Masterclass Marketing and Communication Guidance

All organisers are also asked to adhere to the key principles outlined in the Masterclass Organiser Handbook, and that everyone involved in Masterclasses follows the Code of Conduct.

If you are unsure about anything or have any questions please don't hesitate to get in touch with your main contact.

A. Student Recruitment

We provide resources to help you organise your series. Your Masterclass contact will provide you with a tailored Recruitment Pack, to suit the needs of your series. You will need to send the Recruitment Pack to nominators at least a few weeks prior to the start of the series. 

The Recruitment Pack includes:

• Invitation to schools and nomination form
• Parent/carer letter and consent form

Please ensure you edit the forms to suit the specific requirements of your series. If you would like to do your student recruitment electronically, we can offer a template form. Please contact your Masterclass coordinator contact to receive this. 

B. Organiser Pack

Before the first Masterclass session, you will need to prepare some documentation in advance. You may need to share the Organiser Pack with your supervisors or helpers in the workshop.

The Organiser Pack includes:

• Masterclass contributor leaflet
• Masterclass programme template
• Register template

C. Off-the-shelf Masterclasses

We provide ready to deliver maths and computer science workshops in the form of our off-the-shelf Ri Masterclass resources. These cover a range of topics, and are available for both secondary and primary audiences. If you are unsure on the level of content for your series or would like to provide an example to your speakers, we recommend using these resources as a guide. For additional support in using our off-the-shelf resources or creating new workshop content, please contact the Masterclass team.

D. Marketing materials

The Royal Institution supports Ri Masterclass volunteers undertaking publicity and communicating their Masterclass activities, for example, to recruit students, speakers and helpers; to promote the activities to the wider community; to raise awareness of the Masterclasses and to raise funds. 

We have developed the Ri Masterclass Marketing and Communication Guidance to support these activities. We ask that you please send us anything you plan to publish in advance for us to check.

We can also provide you with the Masterclass Network Logo and the 25/26 Masterclass Digital Badge. Please see the Ri Masterclass Marketing and Communication Guidance for how to use this. 

If you are looking to raise funds for your Masterclass series, you may wish to use our Masterclass sponsorship template letter.

We also have the Ri Masterclasses Well Done Postcard, which you can print and provide to students, to celebrate a great achievement. 

Congratulations, you are now ready to start your series! 

You will need to ask your Masterclass students to complete the pre-series survey, either when they arrive at the first session or in advance. This data will need to be anonymised and sent to us.

 
Maths/STEM – pre series survey (paper, electronic, QR code)
Computer Science - pre series survey (paper, electronic, QR code)

For series running in the 2026/27 academic year: Please note that we are updating the surveys based on feedback form across the network; please get in touch if you need them before August.

Please request certificates soon after your series has started – you will be sent a link to an online order form to complete. We need a minimum of 4 weeks to process and send certificates. 

Congratulations on completing your Masterclass series! 

During your final session, you will need to ask your students to complete the post series survey, and hand out their certificates. 

Maths/STEM – post series survey (paper, electronic, QR code)
Computer Science – post series survey (paper, electronic, QR code)

For series running in the 2026/27 academic year: Please note that we are updating the surveys based on feedback form across the network; please get in touch if you need them before August.

You will also need to complete and return the end of series report form, including your anonymised series data. A personalised link to this report form will be sent to you soon after your series has finished. 

The report includes: 

• Key stats about your series as well as anonymised demographics data, if you collected this
• Uploads of school and postcode details (please use our Masterclass Reporting Template to format this), your series programme and any anonymised evaluation data collected outside of our electronic forms. You will be able to upload this directly in your report form.